Schedule of Work (as of August 2018)
Each of the sixty-eight ANSEO! participating primary schools in North Mayo - West Sligo has been site-audited, to catalogue all relevant records held on each school premises, with their condition and storage facilities noted. The ongoing programme of photographing each page of each record book is scheduled as follows:
Phase 1 - To date, over 280,000 individual digital images of the subject records have been processed, as part of the activities of the ANSEO! project. This covers an estimated 72% of surviving records within the schools of the pilot area.
Phase 2 – By December 2018 it is intended that the remaining records will be photographed at the local schools that hold them.
Phase 3 - A comprehensive dataset is then compiled to reflect all the current material that survives and its potential for future damage or loss, alongside threats to its accessibility or physical storage.
Phase 4 - Once all the records have been photographed, they will each be then converted into a composite scan surrogate, to render them into the best format for data storage & retrieval, tagging and use with optical digital recognition (OCR) process.
Phase 5 - Specialist database software will be utilised with the cataloguing of the surrogate records so that each record may be effectively indexed. This work involves using a suitable on-line database and software platform in conjunction with the manual transcription and digital tagging of each record. This is a labour intensive process, requiring suitably trained personnel.
Phase 6 – Once all the records have been scanned, compiled, successfully tagged and indexed, they will be incorporated into the digital archive, cross-referenced with similar records and publications. This digital archive will allow the effective study of the information gathered, for heritage, genealogical, academic purposes.
Phase 7. A review of the entire pilot programme will allow our ANSEO! project to be used as a template for future record conservation, including extending crowd-sourced digital archiving of local records onto a national basis.